Proper project management multiplies the chances of meeting deadlines and achieving all objectives without exceeding budget. How? By applying some best practices and using tools that help you simplify your work. Did you know that, according to the Project Management Institute, high-performing companies complete 80% of their projects on time, on budget, and on target? If you want to start implementing project management techniques and tools that will help your company succeed, read on.
What is project management? Project
Management is the application of a methodical focus to planning and guiding a project’s processes from start to finish. According to the Project Management Institute (PMI), the secret to the effectiveness of high-performing companies comes from developing strategies, techniques, and teams based on sound project management practices. PMI determines that these processes should follow these five phases: Start Planning Execution Monitoring and control Closure project management system However, there are different project management methodologies, which indicate different guidelines.
An example is the Agile Methodology , which
Allows you to adjust and modify work priorities when necessary. These types of projects use sprints, or more or less short time intervals. Each sprint has a series of objectives that the team must complete before the end of the established time period. This organization allows for gradual progress of the project and is more flexible when it is necessary to add or remove activities.
Why is project management important
Work brings with it a great responsibility and the professional in charge of this task must be able to anticipate changes, resolve unforeseen events and understand the client’s needs. The success or failure of the project depends on him, in a certain way. This is why, more and more, a certification in project management is required, to ensure that the person in charge has the knowledge and skills necessary to perform this role.
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It is proven that companies with professionals
Specialized in project management have a significant improvement in project development and increase the probability of success. The most tangible direct benefits are the following: Visibility into project status; Stakeholder engagement ; Projects in line with the company strategy; Teams aligned on the objectives to be pursued; Nearly 30% more projects completed on time; More than 20% of projects completed within the established budget; More than 20% of projects achieve their goals.
In summary, the lack of organizational activity
Significantly reduces the chances of success of Подлинность тона голоса в процессе брендинга strategic projects and initiatives. Best practices to properly manage your projects Although much depends on the project management methodology you want to apply, some basic principles remain. Universia highlights the following: Understanding the real value behind project management; Actively engage executive funders; Align projects with strategy; Grow and retain talent involved in project management; Use standardized project management practices across the enterprise.
These five aspects are the fundamental foundations
But, in addition, every project manager must btb directory always apply these six best practices: 1. Define the scope of the project The first step is to define the objectives we want to achieve with the project , a fundamental step to create a real and efficient plan. Ask yourself this question: What do I want to achieve? Organize an event for 1,000 people? Expand the company abroad? Improve digital reputation? The scope of the project defines its boundaries and serves as the basis for identifying the activities to be performed within or outside of it , as well as the amount of work to be completed.
It is necessary to define these objectives with the
Client to allow him to have an active role in the project, and not as a mere spectator. 2. Define the activities to be carried out In the discipline of Project Management this phase is called Work Breakdown Structure (in Italian Project Analytical Structure). It is about putting together a subdivision of all the activities that are part of a project and transforming them into minor activities: product-oriented hierarchical tree (deliverable).
In this Excel example, we can see the larger
Tasks 1 and 2 in blue, which are the main deliverables. Below are the smaller tasks that need to be completed in order to successfully finish the deliverable, what the deadline is, and who is responsible for the team. work breakdown structure project management This project management tool is essential and its purpose is to organize in a structured way the total scope of each project .
Its hierarchical structure allows to identify in a simple and intuitive way each “work package”. These “packages” must have detailed documentation, so that each person involved in the activity can carry them out correctly and efficiently. 3. Assign a person responsible for each activity The project manager must determine who will be responsible for each activity in the Work Breakdown Structure and what resources they can count on to complete it.
This involves setting realistic goals that match the team’s abilities. In the Agile methodology, each activity has a single person responsible who will report to the rest of the team at the end of each sprint. Thus, autonomy is enhanced within a teamwork system. 4. Estimate the times The timing or calendar of a project is necessary to better plan its development.
